Manage Users and Set Permissions in SkyTab Multi-Location Management

Description: Learn when to assign different user access levels and how each permission impacts user capabilities within the SkyTab Multi-Location Management hierarchy.

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About Enterprise User Management

SkyTab Multi-Location Management introduces a new Enterprise mode for managing users under Settings > Users. This mode provides a centralized way to manage access across an entire Enterprise hierarchy rather than handling users location by location.

You must have the "Manage users" permission to access this feature. For steps on assigning this permission, visit the Security Settings article.

This view displays all users who have access to the same Enterprise hierarchy as the current user. This resolves the limitation where users could only manage the child users they created.

If needed, you can switch back to the traditional Lighthouse Business Manager (LBM) user management to manage non-enterprise locations.

Note: If the user being edited has a higher level of access than the current user, the screens will be read-only to prevent changes.

How Enterprise User Management Works

Enterprise User Management functions similarly to traditional LBM user management, but with the added ability to assign access at different levels of the Enterprise hierarchy. When editing or creating a user:

The system displays the full hierarchy (Enterprise > Groups > Locations).

The list of available hierarchies includes everything the current user has access to.

For each hierarchy level, you can assign:

• No Access: The user cannot access the Enterprise or its locations. These areas are hidden from their navigation menu.
  
• Partial Access: The user can access a subset of locations but not the Enterprise level itself.
  
  
• Full Access: The user can access the Enterprise and all associated locations.
  

This structure provides more flexibility and ensures that user access aligns with operational needs across multiple locations.

User Registration Workflow

When a new user is added in Enterprise mode, the system sends an email invitation containing a registration link. The user must complete this registration process to activate their account.

Once registration is complete:

• The Users list will display all users created for that Enterprise account.
• Admin users can edit user details or resend the registration email if the user did not receive or complete the initial invitation.

User Permissions

User Permissions that affect Enterprise are located under Multi-Location Settings.

Multi-Location Settings That Apply to Enterprise

• Manage settings: Allows the user to access menu setting screens for Departments, Items, Modifiers, etc.
• Manage users: Allows the user to add and edit other users within the same Enterprise hierarchy, removing the restriction of needing to be an Admin for sub-users.
• Grant user management: Enables a user to grant User Management permissions to others. Without this, a user can add/edit users, but cannot enable them to edit other users.
• Allow Publish: Grants the ability to perform central publishing from Enterprise. This does not affect the POS feature to publish to an individual location.