Settlement Report

Description: Learn general high-level information about the Settlement report.

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The Settlement Report provides a comprehensive overview of batch details and a tool for reconciling daily payouts.
It provides a comprehensive, detailed overview of the batches that make up each payout, giving you a clear view of your transactions as they move from a sale to a deposit in your bank account.

For an in-depth guide on Online Payments Reporting, view the Online Payments Reporting Guide. 

Key Features

• Financial Overview: Gain visibility into your batches with a summary of gross and net totals. See every batch status from batched to settled, refunded, charged back, and payout.
• Batched Transactions: Includes transaction that were sent to settlement and are pending settlement, indicated with a gray row labeled as "batched."
• Card Brand Breakdown: Use the Card Brand toggle to view transaction types broken down by card brand, such as Visa, Mastercard, and Amex.

Accessing and Viewing the Report

View the report directly on screen or select your preferred method for delivery.

• Date selection: Select a specific date or date range to view the report.
• Download: Export your report as a CSV, Excel or PDF files.
• Subscribe: Set up a recurring email delivery to receive the report automatically to your email.

Data Overview

The report is organized into several columns, each representing key data elements:

Merchant ID	A unique ID associated with the merchant processing account
Merchant Name	Name of the Merchant
Parent Name	Name of the Parent on the MID
Country	The country where the transaction occurred. countries are represented by either a two-letter or three-letter code, such as US or CAN.
Batch Number	Unique identifier of a batch.
Batch Closed Date	Date indicating when the transactions were processed for settlement. For the "Batched" transaction type, the date shown is the date transactions were captured.
Payout Date	Date indicating when the transactions were payed out by the processor. There might be 1-3 days delay from this date to the date funds are showing in the bank account due to weekends and holidays.
Transaction Type	Settled: transactions successfully processed and completed. Refund: transactions where funds are returned to a customer. Reject: transactions not approved or processed. Adjustment: an amount (debited or credited) to a merchant's balance to modify it. Chargeback: transactions reversed due to a customer dispute. Payout: transferred funds Batched: total transactions and amounts identified in the initial batch that was sent for settlement and may differ from the payout once settlement is finalized. Reversal (EU transactions): Transactions that were previously approved but are subsequently reversed. Service Fee (EU transactions): fees charged for different services provided by Shift4 (e.g., wire transfer fee). This transaction type is applied at the acquiring contract level, not per Merchant ID. Please add it to all relevant MIDs payout amounts to finalize your deposit total. Reserves (EU transactions): The amounts deducted and released from the merchant’s collateral. This transaction type is applied at the acquiring contract level, not per Merchant ID. Please add it to all relevant MIDs payout amounts to finalize your deposit total.
Deposit Currency	The currency in which the payout was deposited.
Gross Amount	Grand total of all sales transactions reported in a period without any deductions.
Bank Fees	Total amount deducted from the merchant for services provided. E.g., terminal fees, card fees, etc.
Net Amount	Grand total of all sales transactions reported in a period after any deductions have been removed.
Transaction Count	Number of transactions.

How to Reconcile Your Report

For a detailed, step-by-step guide on how to reconcile settlement, please see our Settlement Report Reconciliation Guide article.