Settlement Detail Report

Description: The Settlement Detail report provides transaction-level details for settled payment activity based on the selected reporting period.

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Settle Detail Report

Use this report to:

• Verify individual transaction amounts
• Review the fees associated with each transaction
• Track refunds and chargebacks
• Perform transaction-level reconciliation to verify settlement batches

Parameter Options: 

• Period Selection: To view data for a specific time, either select a single date or define a date range for the report.

Accessing the Report

1. Log in to the Shift4 Customer Hub.
2. Select Reporting from the left side navigation menu.
3. From the dropdown options, select Processing.
4. Search for “Settlement Detail”.

Export and Delivery

After the report is generated, you can:

• Download it in CSV or Excel format
• Subscribe to receive the report by email on a scheduled basis
• For Enterprise merchants only: Subscribe to receive the file in an SFTP location. Additional configuration is required for this option. Please contact your Enterprise Account Manager to help you set it up.
  Note: For details about the CSV extract format and field specifications, visit the Settlement Detail Report CSV Extract Specification.

Report Fields

Field	Description
Merchant ID	A unique ID associated with the merchant processing account
Merchant Name	Name of the Merchant
Parent Name	Name of the Parent on the MID
Card Number	Masked version of the customer's card number.
Merchant Reference	A unique custom reference number
Transaction ID	A unique transaction ID number
Customer Reference	A unique reference number
Card Brand	Name of the card network (e.g., Visa, Mastercard, American Express)
Batch Closed Date	Date indicating when the transactions were processed for settlement
Batch Number	Batch unique identifier that composite of: {MID}-{CloseDate:YYYYMMDD}-{4-digit batch sequence}
Payout Date	Date when the payment processor paid the transaction payout. Please note that funds may take 1-3 additional business days to appear in your bank account due to weekends and holidays.
Settlement ID	A unique identifier of a payout
Transaction Type	Indicates the settlement activity type: Settled, Refund, Reject, Chargeback, Adjustment, Payout, Service Fee (EU), or Reversal (EU).
Order Type	The type of the order, including Sale and Refund.
Country	Two or three-letter ISO country code representing the country where the transaction originated.
Currency	The currency used for the payment.
Gross	Grand total of all sales transactions reported in a period without any deductions, split by debit and credit
Fees	Itemized fees deducted from each transaction, including the card brand, interchange, and processor fee.
Total	The final amount of the transaction after all applicable deductions have been applied.

Transaction Types

Type	Description
Settled	Transaction successfully processed and settled.
Refund	Funds returned to the customer.
Reject	Transaction was not approved or processed.
Chargeback	Transaction reversed due to a customer dispute.
Adjustment	Debit or credit applied to adjust the merchant balance.
Payout	Funds transferred to the merchant.
Service Fee (EU)	Service fees charged by Shift4, such as wire transfer fees.
Reversal (EU)	Previously approved transaction that was subsequently reversed.