Cash Drawer Functions Screen in QSR & Delivery

Description: Learn about the Cash Drawer Functions screen in QSR & Delivery.

• Explanation of Cash Drawer Functions Screen
• Cash Reconciliation Section
• Credit/Gift/HA/Other Reconciliation Section

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Navigate to Admin > Cash Drawer Functions from either the main screen or the Order Entry screen to get to the Cash Drawer Functions screen.

Explanation of Cash Drawer Functions Screen

The Cash Drawer Functions screen is a Drawer Report. When a driver or server is settled, it is settled to the Cash Drawer and reflects the amount they owed at the restaurant as cash that should be in this report. All cash activity is displayed in this report. This is also where you settle the drawer at the end of the day.

The following functions are listed on the right side of the screen below Cash Drawer Management:

• Print Report: Print the Cash Drawer Report on the local receipt printer. It cannot be reprinted once the Cash Drawer has been settled.
• Withdrawal: Remove cash from the drawer for server and driver banks.
• Deposit: Add cash to the drawer from the server, and the driver drops.
• Move to Safe: Allow the cashier to perform a drop; this is most commonly done if you feel there is too much cash present in the drawer and should be moved to the safe.
  • The naming convention used is to prevent confusion in the reports.
  • "Move to Safe" is when you want to remove cash from the drawer.
  • This is different from "Paid Out."
• Payment Information: A report that shows all of the payments (or sales) associated with all of the orders tendered through the Cash Drawer.
  • You may use this screen to search through payment or modify/change/add tips.
• Open Drawer: For a "No Sale," which causes the drawer to pop open.
• Settle Register: Settle the Cash Drawer by closing out and finalizing all sales and checks associated with that drawer.
  • No changes can be made to these payments or checks once this process has been completed.

Cash Reconciliation Section

The top left of the screen shows all cash records associated with the drawer. Select the View Cash Breakdown button to give you a well-defined breakdown of all the cash transactions performed on this Cash Drawer.

The top half shows all cash adjustments to the Cash Drawer. Anything that affects the full balance of the Cash Drawer displays here. Specifically, each line item represents:

• Total Cash Collected: The amount of cash payments received for this Cash Drawer.
• Total Checks Collected: The amount of check payments received for this Cash Drawer.
• PerPaid Deferred Pmts: Payments made on deferred orders.
• Drawer Starting Bank: The amount in the drawer at the beginning of each day/shift.
• Cash Withdrawn (Bank): When a server or driver is settled, and you owe money to that user.
• Cash Payins: Money added to the drawer not associated with a sale.
• Cash Deposited (Drop): When a server or driver is settled, and those users owe you money.
• Cash Payouts: Money removed from the drawer not associated with a sale.
• CC/Gift/HA Tips: All of the tips logged into the system for credit card, gift card, house account, or special payment type sales.

The Cash in Drawer value is determined based on the positive and negative values listed in the fields above. This is nothing more than a math equation but does not factor in the drawer's starting bank amount.

The Expected Cash value is determined by taking the "Cash in Drawer" and subtracting the "Drawer Starting Bank" value. Technically, this is the overall profit in the cash for that drawer.

Credit/Gift/HA/Other Reconciliation Section

The bottom part of the screen shows the credit card, gift card, house account, and special payment type sales with their values and tips.

Select the View CC/Gift/HA Breakdown button to display all payments that were not cash in a spreadsheet format.